CLUBHOUSE RULES & REGULATIONS VISTA CLUBHOUSE Inside and Outside Private Rentals RESERVATIONS 1. Renter must be a member of Genesee Foundation (includes renters and lot owners), and must be in attendance throughout the function. 2. Reservations may be made by phone or in person through the Foundation Office at least two weeks in advance. Date is not finalized until rental fee, function sheet, and damage deposit has been paid to the Foundation, in person, during office hours and at least 2 weeks in advance. An inspection walk through will occur when the function form and rental fee/damage deposit are received. 3. Weddings and/or receptions are allowed only for resident or immediate family members: Mother, Father, Son, or Daughter. Please indicate on form. 4. Vista is not available for private rental during holiday periods unless special permission is granted by the Board of Directors. The party must request permission in writing not more than 90 days or less than 45 days prior to the holiday in question. The party will be responsible for all clean up including trash removal, vacuuming, etc. RENTAL FEE/DAMAGE DEPOSITS 1. INSIDE RENTALS: a. Fee: $500.00 damage deposit. Rental Rate: $200.00 for 8 Hours Rental Rate: $150.00 for 4 Hours b. Inclusions: > Upper floor only of Vista Clubhouse. Downstairs rest rooms are for public use. > Outside deck and barbecue may be reserved. You must specify this when you make your reservation. > Basketball court may be used but not exclusively. > Private rentals do not have use of the pool. 2. OUTSIDE RENTALS: a. Fee: $50.00 damage deposit. b. Outside rentals limited to available Mondays-Thursdays only. c. Inclusions: > Outside deck and barbecue. Rest rooms are located downstairs and can be accessed by the front door to the clubhouse. > Basketball courts may be used but not exclusively. > Private rentals do not have use of the pool. 3. POOL PARTIES: a. Available at Vista only on Friday evenings (No exceptions unless approved by General Manager) b. Pool party includes full facility rental. c. Rental Fee: $300, Damage Deposit $500. d. Clubhouse Hours: 4:00 p.m. - 12:00 a.m. e. Pool Hours: Available from 6:00 - 8:00 p.m. Pool Rules: Refer to Genesee Foundation Pool Rules and Regulations. f. Rental Fee includes lifeguards at pool. 4. The rental fee includes set up and normal and customary clean up by the Foundation staff. If extensive cleaning is necessary following the rental of the clubhouse, the Genesee Foundation reserves the right to withhold an additional amount from the damage deposit. The renter will be notified of additional charges. 5. If a function lasts longer than the reservation shows, the renter will be charged for the additional time, with the amount taken out of the damage deposit. 6. Damage Deposit is held by Foundation and returned in 7 working days unless property was damaged or rules and regulations were violated. CANCELLATIONS 1. Cancellations must be made at least one week prior to the function. Cancellations made within one week of the function and no shows: will not receive rental refunds unless another function can be booked. USAGE REGULATIONS 1. Commercial use is NOT allowed. Ex: Charging fees to attend event. Someone/organization makes profit from event or representing a for-profit business/organization. Solicitation for business (Ex. investments, weight-loss seminars, etc.) 2. Rental limit is 50 persons for inside rentals (per fire code) or 50 persons for outside rentals. 3. The ending time for all parties will be 12:00 midnight. 4. The Foundation management reserves the right to have a Foundation employee on the premises as deemed necessary. 5. Music is permitted for inside rentals. All bands or loudspeakers must be contained inside the clubhouse, and music should not be audible outside the clubhouse. This rule will be strictly enforced and violations will be dealt with as follows: 6. First infraction at a particular event would result in a warning by Patrol Officers. A second complaint for the same party would result in notification of Jefferson County Law Enforcement Officers by management representative. > All music must end by 11:00 p.m. > Tennis courts are reserved by the same method for all residents. Talk with Foundation Office for more information. > Parking area - access to and from Vista may not be blocked at any time. Park in lot properly - parking is allowed along Currant Drive, off the road, be courteous and careful. > Artwork on display in Vista is privately owned. The cost of the art is available in the Foundation Office. Renters are responsible for it as well as the club furnishings and the building. Artists currently sign a release when they display their work. Paintings and Artwork should not be touched or removed from walls. > Caterers must pick up any supplies immediately following the function. Service of Alcohol > Members are prohibited from selling alcoholic beverages at social functions. > Members are prohibited from serving alcoholic beverages to anyone under the age of 21 years old. a. Service of alcoholic beverages to a visibly intoxicated person is illegal. b. A member leasing the Foundation facilities shall indemnify and hold the Foundation harmless from any and all liability arising out of the serving of alcoholic beverages at the function. TRASH > All trash must be placed in the plastic trash bags provided. Place full and tied garbage bags in the closet in the kitchen. > Leftover food must be removed when rental concludes. > Linen, china, flatware, and tablecloths are not provided. > Existing items in refrigerator should not be removed. SIGNS 1. Directional signs to private functions are not allowed to be posted in Genesee. A map is attached for your convenience and distribution to your guests. OXLEY HOMESTEAD INSIDE RENTAL RESERVATIONS 1. Renter must be a member of Genesee Foundation (includes renters and lot owners), and must be in attendance throughout the function. 2. The Oxley is available for small meetings only. Hours available: Monday – Friday, 8:00 a.m. – 10:00 p.m. 3. Reservations may be made by phone or in person through the Foundation Office at least two weeks in advance. Date is not finalized until rental fee, function sheet, and damage deposit has been paid to the Foundation, in person, during office hours and least 2 weeks in advance. An inspection walk through will occur when the function form and rental fee/damage deposit are received. RENTAL FEE/DAMAGE DEPOSITS 1. Fees: $50.00 per day and $500.00 damage deposit. 2. The rental fee includes set up and normal and customary clean up by the Foundation staff. If extensive cleaning is necessary following the rental of the Oxley, the Genesee Foundation reserves the right to withhold an additional amount from the Damage Deposit. The renter will be notified of any additional charges. 3. Damage Deposit is held by Foundation and returned in 7 working days unless property was damaged or rules and regulations were violated. CANCELLATIONS 1. Cancellations must be made at least one week prior to the function. Cancellations made within one week of the function and “no shows” will not receive rental refunds unless another function can be booked. USAGE REGULATIONS 1. No commercial use is allowed. 2. Rental limit is 20 persons. 3. Under no circumstances is the large dining table to be moved.